PRIVACY POLICY
INTRODUCTION
Types of Personal Information We Collect
The personal information we collect may include the following:
- Name;
- Mailing or street address;
- email address;
- social media information;
- telephone number and other contact details;
- age;
- date of birth;
- credit card or other payment information, through third party payment providers such as Xero;
- information about your business or personal circumstances, including financial information, that you provide to us in order for us to deliver our services (such as bookkeeping).
- information in connection with client surveys, questionnaires and promotions;
- your device identity and type, I.P. address, geo-location information, page view statistics, advertising data and standard web log information;
- information about third parties; and
- any other information provided by you to us via our website or our online presence, or otherwise required by us or provided by you.
How We Collect Personal Information
- We may collect personal information either directly from you, or from third parties, including where you:
- contact us through our website;
- receive goods or services from us;
- submit any of our online sign up forms;
- communicate with us via email, telephone, SMS, social applications (such as LinkedIn or Facebook) or otherwise;
- interact with our website, social applications, services, content and advertising; and
- invest in our business or enquire as to a potential purchase in our business.
We may also collect personal information from you when you use or access our website or our social media pages. This may be done through use of web analytics tools, ‘cookies’ or other similar tracking technologies that allow us to track and analyse your website usage. Cookies are small files that store information on your computer, mobile phone or other device and enable and allow the creator of the cookie to identify when you visit different websites. If you do not wish information to be stored as a cookie, you can disable cookies in your web browser.
We collect personal information necessary to provide virtual services, including services delivered by contractors or subcontractors located overseas. By engaging our services or providing personal information, you consent to such collection, storage, and use for the purposes described in this privacy policy.
We may use Google Analytics to collect and process data, including when you use third party websites or apps. To find out more see How Google uses data when you use our partners’ sites or apps.
Use Your Personal Information
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- to provide goods, services or information to you;
- for record keeping and administrative purposes;
- to provide information about you to our contractors, employees, consultants, agents or other third parties for the purpose of providing goods or services to you (contractors and service providers engaged to assist in delivering services will only access your personal information to the extent necessary to perform their functions and are required to maintain confidentiality and data protection obligations consistent with this privacy policy);
- to improve and optimise our service offering and customer experience;
- to comply with our legal obligations, resolve disputes or enforce our agreements with third parties;
- to send you marketing and promotional messages and other information that may be of interest to you and for the purpose of direct marketing (in accordance with the Spam Act). In this regard, we may use email, SMS, social media or mail to send you direct marketing communications. You can opt out of receiving marketing materials from us by using the opt-out facility provided (e.g. an unsubscribe link);
- to send you administrative messages, reminders, notices, updates, security alerts, and other information requested by you; and
- to consider an application of employment from you.
We may disclose your personal information to cloud-providers, contractors, and other third parties located inside or outside Australia, including the Philippines, for the purpose of providing virtual services. By using our services or providing personal information, you consent to this disclosure.
We will take reasonable steps to ensure that overseas recipients handle your personal information in a manner consistent with the Australian Privacy Principles and this privacy policy.
Automated Decision-Making
We collect personal information that is reasonably necessary to provide and manage our virtual services, including virtual assistance, bookkeeping, administrative support and other remote professional services.
In limited circumstances, we may use automated systems to assist with operational decisions, such as allocating work, assessing service suitability, verifying information, or managing access to our platforms. These processes may involve the use of personal information to evaluate certain criteria relevant to the provision of our services.
You may request human review of any automated decision by contacting us at info@jfsventuresolutions.com.au
Security
We take reasonable steps to ensure your personal information is secure and protected from misuse, interference, loss, unauthorised access, or disclosure, including when it is transmitted or stored overseas. While we implement administrative, technical, and physical safeguards, we cannot guarantee the security of personal information in transit or in storage.Links
Our website may contain links to other websites. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of those linked websites and we suggest you review the privacy policies of those websites before using them.Requesting Access or Correcting Your Personal Information
If you wish to request access to the personal information we hold about you, please contact us using the contact details set out below including your name and contact details. We may need to verify your identity before providing you with your personal information. In some cases, we may be unable to provide you with access to all your personal information and where this occurs, we will explain why. We will deal with all requests for access to personal information within a reasonable timeframe.
If you think that any personal information we hold about you is inaccurate, please contact us using the contact details set out below and we will take reasonable steps to ensure that it is corrected.
Complaints
If you wish to complain about how we handle your personal information or believe your privacy has been seriously invaded, please contact us using the details provided below with your name and contact details. We will investigate your complaint promptly and respond within a reasonable timeframe.Contact Us
For further information about our privacy policy or practices, or to access or correct your personal information, or make a complaint, please contact us using the details set at at info@jfsventuresolutions.com.au
Our privacy policy was last updated on 16 December 2025.